When you receive an email in another dialect, you have a few ways to translate it. You can adjust your settings to handle all incoming emails in another language the same way. Or you can do translations when needed.
How to Change Your Outlook Translation Setting for Incoming Mail
If you regularly receive emails that need to be translated, making a quick change in your settings to accommodate this need is a good way to go. Here’s how to do it in the Outlook desktop app.
To navigate to the same setting in Outlook for the web, follow these steps.
Depending on which option you select, your incoming messages will behave differently always to translate or ask before translating. But they work basically the same in the desktop app and Outlook for the web.
Using Always Translate
This is the quickest way to go if you regularly receive emails in another dialect. The translation takes only seconds (depending on your connection), and you’ll receive the translated text automatically.
You can see the text’s original language and can click Show Original to see it before the translation.
Using Ask Me Before Translating
For this setting, you’ll see an option at the top of the message for Translate message to: [language]. Click that, and you’ll see Outlook translate the text to your preferred language.
Like with the above setting, you can click Show Original to see the untranslated text. You also have options to turn on automatic translations as described earlier.
How to Perform a One-Time Translation for an Email
Maybe you prefer to keep your Translation setting at Never translate in Step 4 above and use Outlook to translate emails as they arrive.
Communicate Quicker With Microsoft Outlook Translations
With both settings and one-time translations in the Microsoft Outlook desktop app and on the web, communicating in other languages doesn’t have to be difficult. You can use Outlook to translate emails effortlessly. For additional help with translations, take a look at how to translate a PDF document. Comment Name * Email *
Δ Save my name and email and send me emails as new comments are made to this post.
